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Accounts integration made simple

These days rather than supply an inbuilt accounting function, we focus our efforts on ensuring that the open system architecture of Optimus provides the maximum opportunity for data from Core to be seamlessly passed to your accounting software product of choice.

Our customers tell us that this real time bi-directional functionality, not only enhances accuracy and departmental efficiency, but critically ensures full data integrity can be trusted. Consequently, most dash MIS installations are now automatically purchased with an accounts link from the very start of a new project implementation.

Below is a list of the accounts packages that we have current links to. These links can be semi or fully automated and all can send and receive data. If you require something different, please contact us to discuss further, we will be happy to help.

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Standard Accounts link key features

The integration between Core and the Accounting System is bi-directional. This provides real time status information as to whether the account is: On stop, what the current account balance is, and the pre-agreed credit limit. This data is made available at the job entry stage.

The releasing of invoices and credit note transactions from Core to the Accounting system can be done individually and/or in batches with configurable permissions and controls in place to ensure the integrity of the data.

The mapping of the Customer and Supplier codes allows for transactions at a divisional customer code level, to be produced in Core and sent to either individual customer codes, or a single head office account held in the Accounting system.

The mapping between Core and the accounting system also includes VAT codes, Currency codes and Nominal ledger codes ensuring all the transaction details, including currency data are posted correctly to the accounting system.

Additional details at the job level can also be included as text data so that additional information can be seen directly in the Accounting system without having to log into the Core MIS, for example the Job Number.

The Purchase order invoice reconciliation integration pushes purchase invoice and credit note data to the Accounting system. This happens once the documents have been matched to Core goods receipt and return transactions. This data provides more accurate job costing.